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RESERVATIONS: +1-920-733-8000
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Exhibitor

Essential Guidelines for Your FCEC Experience

Explore the comprehensive exhibitor guidelines for Fox Cities Exhibition Center, where exhibitions come to life in the heart of Appleton. Embracing a vendor-friendly approach, we provide convenient access through multiple entry points, valuable insights, and dedicated support to bring your exhibition vision to life in the heart of Wisconsin.

Exhibitor Kit

  • A detailed exhibitor kit with set up instructions, rules, and regulations will be provided separately. 

Booth Setup and Decorations

  • Exhibitors are responsible for setting up and decorating their booths.
  • Ensure that your booth design complies with safety regulations and does not obstruct walkways or neighboring booths.
  • Any additional booth furnishings or utilities can be ordered through your designated conventions planner.

Marketing and Promotions

  • Promote your participation in the exhibition through your own marketing channels.
  • Utilize event-related hashtags and official event graphics for social media promotions.
  • Contact on-site Marketing Manager for additional exposure on social media pages.

Security and Insurance

  • A detailed document will be provided separately. 

Shipping and Handling

  • Shipping and handling of exhibit materials must be arranged by exhibitors, including customs clearance if applicable.
  • When using a third-party exhibit company, it is customary that they receive your packages and materials.
  • For any packages received more than three (3) business days prior to the event, there will be a surcharge of $15.00 per item, per day in addition to the costs listed above. All shipping/storage fees exclude service fees and sales tax.
  • If you are expecting materials to be shipped for your event, group or sleeping room, please notify our Receiving Department in advance at 920-733-8000, extension 1503 or your Convention Services Manager. All packages should be addressed to: Hilton Appleton Paper Valley, 333 W. College Ave., Appleton, WI 54911, HOLD FOR: (name of recipient or group/event name), (Official Event or Stay Dates), Total Number of Packages (i.e. 1 of 4)

On-site services

  • A list of on-site services such as catering, AV equipment, and technical support will be available.
  • We have a preferred agreement with AVM A/V Company. They are an in-house provider of audio-visual services. We will provide you with all necessary information to make arrangements with AVM Company.
  • If you choose to utilize an alternative audio-visual company you will be responsible for a $500.00 per day per section usage fee. The audio-visual company also must be approved by the FCEC and provide certificate of insurance within 60 days prior to event commencement.
  • Please see attachment for out utility layout (attached PDF)
  • If you require food and beverage services for your event, we will provide you with a list of preferred caterers for you to select from. You will need to arrange food and beverage details with your selected caterer.

Vendor Set-up/ Tear- Down Guidelines

  • Please see attached documents for more information. (attached PDF) 

Rules and Regulations

  • Exhibitors must adhere to all rules and regulations outlined in the contract. Failure to comply with these rules may result in penalties or removal from the event.
  • We have a preferred agreement with AVM A/V Company. They are an in-house provider of audio-visual services. We will provide you with all necessary information to make arrangements with AVM Company.

Exhibitor Process

  • Drive onto to exhibition floor, up to a 53' vehicle. See turn movement maps attached and ramp restrictions attached.
  • 3 stall loading dock
  • Freight Elevator rated to 20,000 pounds
  • Non-potable water in floor See utility layout attached.
  • 30 amp electric service in floor panels- See utility layout attached.
  • 50 amp electric service in ceiling for Audio Visual companies use with production / rigging.
  • Rooftop (street level) weight limit of 6,000 pounds. Parking for display purposes only.
  • Tent tiedown location on attached map.
  • Kitchen licensed for hot and cold holding only, no prep or cooking. Must have catering agreement in place for any kitchen use.

Exhibitor Files

Frequently Asked Questions

Got more questions?

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How is the FCEC connected to its surroundings in Appleton?

The FCEC is centrally located in downtown Appleton, connected to the Hilton Appleton Paper Valley and adjacent to Jones Park. Its prime location ensures convenient access to local attractions, dining, and entertainment.

What makes the Fox Cities Exhibition Center unique in terms of its design?

Uniquely constructed into the side of a hill at Jones Park, allowing for a rooftop plaza. The design incorporated the removal of 76,000 cubic yards of dirt to create a versatile space with a concrete floor that can be divided into three separate areas.

How do I book my event at Fox Cities Exhibition Center?

For more information about hosting your convention, trade show, corporate meeting or other event in Appleton at the FCEC, event planners/organizers can visit our Book an Event page.
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